JOB DESCRIPTION

• Calendar Management – manage and coordinate the calendar of the CEO

• To schedule external and internal appointments/meetings, conference calls and video conferences – booking of venues, arranging of refreshment for meetings and company events

• Email Management

• Reading and analysing incoming memos, submissions, and distributing them as needed

• Recruitment management - organize candidate interviews for CEO

• Post advertisements on the various job portals, new hires onboarding and business cards etc.

• Responsible for all general office management including pantry inventory, cleaning arrangements, workspace seating, office suppliers, gifts for clients

• Make courier arrangements for delivery and receiving of items

• Represent CEO as first point of contact in office when CEO in unavailable

• Attend to personal matters of CEO when required

• Translation of documents for CEO

• Perform any ad-hoc duties assigned

JOB REQUIREMENTS

• Minimum Diploma in any discipline

• 3 to 5 years of relevant work experience as a Personal Assistant

• Knowledge of office management systems and procedures

• Proficient in internal recruitment and onboarding

• Outstanding organizational and time management skills

• Ability to multitask, prioritize daily workload and meticulous attention to details

• Excellent discretion and confidentiality